Location: Clearwater, Florida, United States of America
We have a new and exciting opportunity for an Inventory Coordinator to join our Clearwater-based team. Working for Travelopia as part of the Yield team, you will be responsible for loading and maintaining all products in the selling system reporting in to the Inventory Manager in the UK.
As Inventory Coordinator you will be working with 2 of Travelopia’s s incredible yachting brands, Sunsail and The Moorings, offering customer’s unique vacation experiences out on the water. From independent sailing, vacations to fully catered crewed and power yacht charter we offer our customers a 5* service. Operating across the globe, we pride ourselves on providing unforgettable vacations that truly last a lifetime.
You will be responsible for successfully delivering and maintaining all elements of the yacht charter products featured in the product range within the reservations systems. To work closely with the Inventory Manager to support the business as a provider of knowledge of the reservation systems and to assist with the day-to-day management of products and availability.
What you will be doing
Add or change products both new and existing to represent the product that is being offered for sale, both in the marketing literature and by the sales team
Setup of monthly discounts
Ensure that all set-up data on the system accurately represents the availability for all products and the dates they are available from and to
Process all boat movements, upgrades, or local sales from Yield analysts and/or bases
Identify and propose any boat movements that allow better revenue generation/utilization
Stop sales on boats as appropriate (from bases/Yield analysts/Yield management)
Control boat flagging inventory within/without of system
Monitor system on a daily basis to maximize capacity utilization for all products
Enter yachts and all associated details into the computer system. Advise management of changes to existing fleet profile or other facts directly affecting charter sales including lists of bookings affected
Administer efficient yacht maintenance schedules and control boat movement as directed by management. Conduct fleet planning analysis as directed
Maintain direct, open communication with Yacht Owner Liaison
Monitor the course and instructor availability ensuring maximum availability at all times and liaise with Base when additional instructors required
Propose system changes to eliminate barriers to sales and perform systems testing
Identify system issues and escalate as appropriate
Perform other duties and special assignments as required
Respond to Sales Team & worldwide Sunsail office queries via the Helpdesk, e.g. occupancy overrides, odd durations, availability, etc
Act as a key driver for introducing and testing improvements to the reservations systems
Update system as appropriate where Inventory is shared with third-party franchise/partners
Ensure third party franchise/partners receive daily updates on bookings
What we are looking for
To be successful in this role you will have prior knowledge/experience of tour operation, as well as high proficiency with Word, Excel, MS Outlook. We are looking for you to be a strong communicator, able to solve problems effectively, and demonstrate strong customer service skills. The successful candidate will have a keen eye for detail and an analytical mind, you will need to be highly organized, able to work under pressure to meet tight deadlines and prioritize workloads, and lastly, you will be adaptable, able to flex between working within a team and working solo with your own initiative. Knowledge of relevant systems would be beneficial but not essential as training can be provided.
If you are a data-driven individual with a good eye for detail, looking to come into a vibrant and exciting industry working for a global travel company, then this could be the role for you! Please apply today and let us know why you would be a great match for this role.